Responsibilities:
· Responsible for approving and sending orders to the appropriate warehouse, to be pulled each morning.
· Posts payments to customer accounts.
· Responsible for following posts of payments for customers, sending payments to accounts, verifying payments or deposits
· Support/verify credit card payments
· Invoice customers for chemicals, parts, service work orders, and drop shipment sales orders.
· Email copies of invoices and statements to customers.
· Mail hard copy of invoices and statements to customers with no email monthly
· Provide copies of invoices and statements upon request(s)
· Enter data into accounts receivable general ledger accounts
· Scans and codes documents in Content Central monthly
· Identify, track and resolve aging balances on accounts.
· Perform general accounting office duties such as filing, answering telephones, and handling routine correspondence
· Performs monthly close duties: Open Items, Statements, and Aging
· Maintains financial security by adhering to internal accounting controls
· Protects organization's value by keeping information confidential
· Suggests improvements in processes to increase effectiveness of team
· Ability to multitask - Focus on Quantity and Quality of Administrative work and to follow through on assigned tasks until completion
· Back-up for Phones
· Document workflow and work procedures
· Other duties as assigned
Qualifications:
· Associate Degree.
· 3+ years’ experience.
· Strong computer skills – Accounting Software Knowledge & Microsoft Office (Excel, Word).
· SAP accounting software experience preferred.
· Experience with incoming calls, providing information to customers and resolving issues as needed as well as accounts receivable invoicing processing.
· Knowledgeable in subscription billing and reconciliation
· Collections experience preferred.
· Works in a fast-paced environment, multi-tasks, and prioritizes day-to-day activities with minimal supervision.
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