Job Description

We’re Hiring: Administrative Assistant

Location: Miami, FL 33146

Employment Type: Full-time, on-site

Starting Salary: $20/hour + (DOE)

Start Date: ASAP

VIP Executive Search is representing a growing and dynamic construction company specializing in high-end commercial and residential projects. We are seeking an organized, proactive, and bilingual Administrative Assistant with QuickBooks experience to join their team. This is an excellent opportunity for someone with entry to mid-level experience looking to grow their career in a fast-paced, professional environment.

What You’ll Do

• Provide day-to-day administrative support to the office and project management teams.
• Answer phones, greet visitors, and handle incoming/outgoing correspondence.
• Prepare and maintain project files, contracts, change orders, and other documentation.
• Assist with scheduling meetings, coordinating calendars, and booking travel arrangements as needed.
• Track and order office supplies; maintain organized office spaces.
• Support the accounting team by processing invoices, expense reports, and purchase orders using QuickBooks.
• Assist with bid preparation, subcontractor communication, and document collection.
• Perform other general office duties as assigned to ensure smooth operations.

What You’ll Bring

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 1–3 years of administrative experience, ideally in construction, real estate, or a related field
• At least 2 years of QuickBooks experience
• Bilingual – English and Spanish
• Strong organizational and time management skills; ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new software
• Attention to detail and a proactive, can-do attitude
• Ability to work independently and as part of a collaborative team

Why Join?

• Be part of a growing, reputable construction company with a commitment to excellence
• Gain exposure to high-profile projects and the opportunity to learn the industry
• Work in a supportive, professional, and team-oriented environment

Apply Today

📩 Apply now to join a dynamic team that values creativity, community, and growth!

We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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