Key Responsibilities
Document Preparation: Draft, update, proofread, and format pleadings, agreements, and other legal documents for court filings, client delivery, or internal use.
Deadline Management: Track and communicate key dates to attorneys and stakeholders, ensuring timely task completion.
File Maintenance: Maintain organized and professional client files and case records, making information easily accessible.
Technology Utilization: Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, and time/billing software.
Client & Case Management: Open new client matters, coordinate conflict checks, and ensure proper closure of matters following firm protocols.
Administrative Duties: Time entry, manage attorney calendars, schedule appointments, draft routine correspondence, process incoming mail, and manage electronic filing.
Billing Assistance: Review, proofread, and edit pre-bills according to attorney instructions.
Team Collaboration: Provide support to other legal assistants and perform additional administrative tasks as needed.
Requirements
Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
Experience: Minimum of two years of litigation experience in a law firm is required.
Skills: Solid understanding of legal terminology and grammar.
Proficiency in Microsoft Word and a willingness to enhance technical skills.
Strong proofreading and editing abilities.
Solid understanding of Michigan Court Rules.
Exceptional organizational skills and attention to detail.
Effective communication (oral and written) and time management skills.
Professionalism: Must maintain confidentiality, demonstrate reliability, and provide excellent client service.
Teamwork: Ability to interact effectively with attorneys, clients, and staff.
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