Job Description

Local brokerage seeks Real Estate Office Assistant. Bring your experience and join our high energy, fast-paced team as we assist our clients with buying, selling and leasing commercial properties.

**** CANDIDATES MUST HAVE REAL ESTATE EXPERIENCE****

DUTIES WILL INCLUDE:

· Ensure state and county compliance for brokerage department (e.g. licensing, continuing education, etc)

· Manage payables, receivables, and process commissions

· Prepare brokerage marketing materials, specialty marketing and research as needed. Marketing materials include, but not limited to: listing presentations, flyers, and offering memorandums

· Manage property listings

· Create and maintain all brokerage related files

· Maintain specialized property information and signage for each property

· Attend weekly sales meetings and anticipate upcoming needs of the agents

· Maintain all tracking reports for senior management

· Assist with answering phones primarily for brokerage team

· Efficiently complete any and all office duties assigned

QUALIFICATIONS:

· 2+ years in real estate, or an Administrative Assistant role

· Florida Real Estate Sales License preferred, but not necessary. Company is willing to assist becoming licensed.

· Working knowledge of, or ability to learn: Buildout, Loopnet, Costar, CREXi, MLS and other relevant real estate systems

· Highly proficient in Microsoft Office Suite

· Experience with Photoshop or Canva a plus

· This is NOT a remote position

· Hours: Mon-Fri (8:00am – 5:00pm)

SKILLS AND ABILITIES:

· Must be a motivated self-starter

· Exceptional communication: written and oral

· Dependable/Proactive: reliable and conscientious

· Adaptable: adjust and cooperate with business changes

· Detail-oriented: focus on details and accurately complete assignments

· People-oriented/Collaborative efforts: work well with a team environment

· Multi-tasking/Time management: thrive in a fast-paced environment and highly organized

COMPENSATION AND BENEFITS:

· Salary based on experience

· Medical, Dental, and Vision insurance

· Life and disability insurance

· Paid Time Off

· 401(k) and match

· Major holidays paid

MISCELLANEOUS:

· The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

· This job description in no way states or implies that the duties described are the only responsibilities. The employee is required to follow any other instruction and to perform any other work duties at the request of the managing broker or other management personnel.

REPORTS TO:  Broker

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